Dean Byrd

Secretary of the Corporation &

Administrative Coordinator

Secretary of the Corporation

The Secretary of the Corporation is responsible for:

• Recording the minutes of all meetings of the Board of Directors; keeping both electronic and print copies of those minutes.

• Serving or causing to be served all notices of the Corporation.

• Ensures all directors, officers, and volunteers remain in compliance with approved Bylaws, Articles of Incorporation, Resolutions, and official Protocols.

• Performing all duties incident to the Office of Secretary of the Corporation and any other duties assigned by the Board, including but not limited to:

  • Preparation and distribution of Board Agendas.

  • Handling of pertinent email communication and written correspondence.

• Create agenda and send out e-mails about meetings and reminders.

• Ensures that all directors have the materials they need and maintain contact with directors as needed.

• Keep all legal documents for organization, agreements, insurance, etc.

• Monitor attendance records of the Board and communicates with directors to ensure that requirements are followed.

Administrative Coordinator

Under the general supervision of the President, performs, coordinates and oversees technical and office administrative support work within an area or group of areas.

The Administrative Coordinator is responsible for:

• Oversees and ensures that all administrative functions of the organizational are effectively carried out.

• Attends to a variety of administrative details such as keeping informed of programs, initiatives, activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day to day operations.

• Prepares correspondence and reports; proofreads materials for accuracy, completeness, compliance with organization policies.